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Bylaw of the Mongolian Public Health Professionals’ Association

Bylaw of the Mongolian Public Health Professionals’ Association

One. General Provisions
Two. Mission and Vission
      2.1. Mission
      2.2. Vision
Three: Main strategic goals
Four. Principles of Operation
Five. Organization’s structure
     5.1. General Meeting of All Members
     5.2. Governing Board
     5.3. Monitoring Committee
     5.4. President of the Association
     5.5. The Executive director
     5.6. The Secretary of the Association
     5.7. Members and membership
Six. Nomination and election
Seven. Financing
Eight. Restructuring and Liquidation


One. General Provisions

    • The official name of the organization is Mongolian Public Health Professionals’ Association (hereinafter referred to as the Association)
    • The Association’s address is Room 141, Corpus B of the University of Health Science
    • The Association is a voluntary, independent, nonprofit, public benefit, membership organization uniting public health and other interested professionals.
    • The Association shall use  stamp and designated letterhead for official use and hold a bank account
    • The Association shall operate under the Constitution of Mongolia, the Non-Governmental Organization Law of Mongolia, and other relevant laws and statutes. 

Two. Mission and Vission

2.1. Mission

To support the sustainable development of public health in Mongolia through pooling of skilled professionals and strengthening multi-sectorial collaboration. 

2.2. Vision

To provide leadership ensuring the “Healthy Nation-Heart of Development” in Mongolia through integrating capacity of public health professionals and evolving into an institution of international competence.

Three: Main strategic goals

  • To participate actively and encourage community involvement in development, implementation and evaluation of evidence-based public health policies and programs;
  • To continuously strengthen the public health knowledge, skills and capacity of professionals in the Mongolian health sector;
  • To contribute to improvement of health promotion among public; and
  • To strengthen multisectoral collaboration and develop international linkages in order to protect and promote the health of the Mongolian people.

Four. Principles of Operation:

The following principles shall be adhered to in the Association’s activities:

4.1. Democratic and transparent

4.2. Open and voluntary;

4.3. Mutual equality;

4.4. High standard of ethics and responsibility and accountability;

4.5. Collateral governance and mutual understanding

4.6 Evidence based decision making; and

4.7. Nonpartisan and independent from political affiliation.

Five. Organization’s structure: 

5.1. General Meeting of All Members

5.1.1. The highest governing authority of the Association is a General Meeting of all members.

5.1.2. The quorum for meetings shall be majority of those members who have the right to vote as approved by the registration of the Secretary of the Association.

5.1.3. Meeting shall convene once every two year and shall have the following powers:

   To approve and amend Association’s bylaw

   To change the organization’s structure or dissolve the Association To elect and appoint Association’s Chair, governing board and monitoring committee To discuss activity and financial reports provided by the Board and monitoring committee reports To discuss results of projects and programs implemented by the Association Other relevant matters deemed necessary for discussion by the members and the Board Amount of membership fee and the resetting of the timeframe for its payment

5.1.4. Each member shall receive at least 14 days prior written notice of General meeting including scheduled time, place and agenda.

5.1.5. Ad hoc meetings of all members may be summoned by the decision of the Board.

5.1.6. In between General meetings, the Governing Board (hereinafter referred to as the Board) shall provide direction to Association’s activities.

5.2. Governing Board.

5.2.1. The Board shall have up to 7 members and shall be responsible for overall policy and direction of the Association.

5.2.2. The Board shall have following powers:

   To provide overall direction of the Association’s activities To monitor the implementation of Association bylaw and make amendments when necessary To grant the President, the Executive Director and other members the right to sign documents in the name of the Association To appoint the Executive Director and evaluate the performance of the Executive Director and other employees, to discuss reports To create rules applied to employees To create branches and committees and appoint their directors according to business plan

   To decide if the Association buys, sells, rents or writes off assets as follows:

  • Assets with cost between 1 and 5 million tugrug by majority decision and
  • Assets with cost up to 5 million tugrug by 100 percent decision of the board members

   To discuss plans and reports of committees

5.2.3. Board members shall be elected by 2/3 vote by all members’ meeting

5.2.4. No more than two people from same organization shall serve on the Board

5.2.5. Board members shall be elected for a term of two years by all members’ meeting

5.2.6. The Board shall hold regular quarterly meetings or more frequently as required

5.2.7. The quorum for meetings of the Board shall be 4 members. In the case of the Board’s vote being split, authority of the final decision shall be granted to the Board Chair.

5.2.8. The Board meeting can be chaired by Board members in turn, and proper notes shall be taken and signed by the Chairperson after which it should be handed out to Board members.

5.2.9. The Board Chairperson is to ask Board members whether any one has conflict of interests (conflict of interest is defined as direct connection between planned or effected project and Board members present full time occupation) with regards to matters to be discussed during the meeting. If the case of conflict of interest arises, relevant person is to volunteer to abstain from that Board meeting.

5.2.10. Ad hoc meetings can be called by the decision of Board Chair or two thirds of members.

5.2.11. If a Board member is unable to perform his/her duties, he/she is to submit notice in writing one month prior to his/her resignation. A replacement is to be chosen temporarily until the next Board election, according to last election’s results of a candidate who received most votes but was not elected to the post.

5.2.12. Board members should be volunteers, who work with effort and diligence.

5.2.13. Board member will not receive any compensation other than expenses incurred during his/her duties.

5.3. Monitoring Committee

5.3.1. Monitoring Committee shall supervise implementation of Association’s charter, ruling of Association’s meeting and control financial expenditures of the Association.

5.3.2. Monitoring Committee is to consist of three members.

5.3.3. Members of Monitoring Committee are to be elected during the General Meeting of members to a two-year term.

5.3.4. Every member can be elected to the Monitoring Committee except Board members.

5.3.5. If a Monitoring Committee member is unable to perform his/her duties Board of Directors shall appoint a temporary member to the Monitoring Committee.

5.3.6. The Monitoring Committee is to appoint and confirm its director

5.3.7. The Director and members of the Monitoring Committee are to present their report to Board of directors and plenary meetings.

5.4. President of the Association

5.4.1. The President of the Association is to be elected to two year term by plenary meeting of members.

5.4.2. The incumbent President can be reelected only once.

5.4.3. The President shall represent the Association on domestic and foreign affairs, and he/she shall be Chairman of the Board.

5.4.4. The President shall focus its activities on broadening cooperation with national and international public health organizations, associations and societies.

5.4.5. The President shall have authority to sign legal documents such as agreements, and contracts, in the name of the Association.

5.4.6. The Board will appoint a replacement for the President in case he/she is abroad on business or on vacation.

5.4.7. The Board will appoint a temporary President until the next general meeting of members, in case the incumbent President is unable to perform his/her duties.

5.5. The Executive director

5.5.1. The Executive director shall be appointed by the Board.

5.5.2. The Executive director shall organize day to day operations of the Association between the meetings

5.5.3. The Executive director shall set the date, compile agendas and organize the Board meetings.

5.5.4. The Executive director shall command financial resources of the Association within limits set by the Board.

5.5.5. The Executive director shall direct his/her attention to raising funds necessary for the Association to operate.

5.5.6. The Executive director will, after presenting the matter and gaining consent from the Board, pass directives to employ secretary, financial officer or any other full time or part time employees

5.5.7. The Executive director will appoint and dismiss the secretary, financial officer, permanent and contract staff of the Association following discussion with, and approval by, the Board. Salary will be determined based on discussion with board.

5.5.8. The Executive director shall report to the Board.

5.5.9. The Executive director’s salary is to be paid from operational funds of the Association and shall be determined by the Board.

5.5.10 In case the Executive Director is unable to perform her/his work, she/he will submit notice in writing one month prior to his/her resignation. If the Board cannot appoint someone to the Executive Director’s vacancy, the President will assume responsibility until such time as someone is appointed.

5.6. The Secretary of the Association

5.6.1. The Association can employ a Secretar

5.6.2. The Secretary is to be confirmed by the Board directors and appointed to the Executive director.

5.6.3 The Secretary shall work under direct supervision of the Executive director and shall perform the following:

   Perform day to day tasks or the Association

   Keep members’ accounts

   Announce meeting dates

   Prepare agendas for the meetings

   Proofread and confirm meeting notices

   Perform other duties delegated by the Board

5.6.4 The Secretary` s salary is to be paid from operational funds of the Association and shall be determined by Board.

5.7. Members and membership

5.7.1. Becoming a member Those public health or other  professionals working actively in the field or with interest in public health issues, and who accept the Association’s goals and aims, can become members. Applications for membership by individuals who accept the Association’s rules and regulations, have submitted their application and paid their yearly membership fee shall be discussed and confirmed during Board meetings. Every member shall be handed a membership card, Association rules and regulations Every member who has paid the yearly membership fee and can participate in the Associations affairs is defined as an “active member” of the Association. Any individual who has given a certain amount of donation in order to become lifelong member of the organization and supports the Associations work is defined as “supporting member” of the Association. The Association can have its “honorary member”, when the Board decides to enroll certain prolific, influential and well known individuals from the public health professional sector.

5.7.2. Responsibilities of the Member The Member is to accept and obey the rules and regulations of the Association and decision of the Board. The Member shall support the Association’s mission, goals and aims by consistently and actively participating in its planned projects The Member shall not take any action against the interests of the Association. The Member shall pay a yearly fee upon entrance to the Association, and shall do so its annual membership fee before first day of June of every year.

5.7.3. Rights and perks of a Member Member has a right to participate in every project planned by the Association. Active and Supporting Members have the right to elect and be elected to the Associations ruling bodies. Every Member has a one vote right in the Associations elections. Every Member has a right to put forward and have decided any motion, demand information on financial situation and planned and implemented projects of the Association. Every Member has a right to express their views concerning matters of the Association. In case a Member is not willing to accept the decision to relieve him/her of the membership, he/she has a right to submit their petition to the Board within 14 days.

5.7.4. Relieving of Membership Upon submission of request of relieving of the membership, Board meeting shall decide the matter. Those Members who perpetrated serious violations to the rules and regulations of the Association or those who have not paid their membership fees for a protracted time shall be relieved of the Membership by the decision of the Board meeting.

Six. Nomination and election

6.1. By the unanimous decision of the members, vote counting committee consisting of 5 members is to be chosen during general meeting. The vote counting committee is to organize the election of Association’s president, the Board and Monitoring Committee.

6.2. The vote counting committee has the following rights and obligations

            6.2.1. Supervise and managing elections

            6.2.2. Present election results and pronouncing the winner

6.2.3. Receive any complaint regarding election, investigate and present results in 7 days

Seven. Financing

7.1. Sources of financing may include

  • Membership fees
  • Donations and aid from foreign and domestic organizations and individuals
  • Project funds
  • Other sources of financing not illegal by Mongolian law

7.2. The Association is to prepare correct balance sheet annually and to submit it to tax authorities before February 15th of every year.

7.3. When needed, by the decision of the Board, independent auditing is to be performed on Association’s financial documents.

Eight. Restructuring and Liquidation

8.1. Two thirds majority is needed to restructure or dissolve the Association, with subsequent settlement of property issues.

8.2. In case Board of Directors is unable to resolve the property issue, the matter is to be settled through courts of law.




2007-07-23 01:41:19 1879 Print

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